- Facility usage fee (general)
- Facility usage fee (University)
- Accessory equipment usage fee
- Handling cancellations
Facility usage fee (general)
Please refer to the following PDF file for facility usage fees. Please note that the facility usage time period listed in the fee table includes preparation and cleaning up.
Facility usage fee (general) [Click here for details]
Facility usage fee (University)
Only reservations that meet the applicable conditions of the attached “Applicability of University Rates” will be subject to a different rate (university rate) from general use (excluding fees for ancillary equipment and parking). If the university rate applies, you will need to present a staff ID, student ID, or group registration certificate when applying (paying) and when using the facility.
Regarding the application of university fees for use of Campus Plaza Kyoto [Click here for details]
Please refer to the following PDF file for facility usage fees. Please note that the facility usage time period listed in the fee table includes preparation and cleaning up.
Facility usage fee (University) [Click here for details]
Accessory equipment usage fee
Please check the following PDF file for the fees for the use of auxiliary equipment. If you need to borrow auxiliary equipment, please request it at the time of application. However, please note that we may not be able to meet your request as the number is limited. The fee for the use of auxiliary equipment is to be paid on the day of use.
*As a general rule, please use the facilities in the library.
If you wish to bring in your own equipment, we will ask you to provide us with information about the equipment in advance in order to avoid interference with the facilities in the library. We will
then determine whether or not you can use the equipment. We cannot set up or manage all brought-in equipment. Please use brought-in equipment at your own risk.
Fee for use of auxiliary equipment [Click here for details]
Handling cancellations
- If you do not pay the usage fee within the specified deadline after making a reservation, your reservation will be automatically canceled.
- In principle, the usage fee cannot be refunded if you cancel after receiving permission to use the facility. However, we may refund a portion of the usage fee depending on the reason for the cancellation. For details, please contact the reception desk.
- (Reference) Legal basis for refund of usage fees for the Kyoto City University Community Communication Center
○Article 9 of the Kyoto City University Community Communication Center Ordinance:
Usage fees already paid will not be refunded. However, this does not apply if the mayor recognizes there to be a special reason.
○Article 5 of the Enforcement Regulations of the Kyoto City University Community Communication Center Ordinance:
Cases in which usage fees are refunded under the proviso of Article 9 of the ordinance and the amount of the refund shall be as shown in Appendix 2.
Schedule 2 (related to Article 5)
| In case of refund | Refund amount |
|---|---|
| – When permission to use is revoked for administrative reasons | Full amount |
| – When use is no longer possible due to a disaster or other force majeure – When a request to cancel use is made at least two weeks before the date of use and the mayor recognizes that there is a reasonable reason |
An amount equivalent to half |
- If you change rooms after permission to use them has been granted, this will be treated as a cancellation.
- If you wish to cancel your request after receiving permission to use the facility, please come to the reception desk of the embassy with your permission slip and proof of your bank account number. The necessary documents will be provided to you at the reception desk.
Changes to handling of fee refunds upon cancellation
- Information on refund procedures [Download here]
Example of filling out [Application for cancellation of license] [Download here]
Example of filling out [Invoice for individuals] [Download here]
Example of filling out [Invoice for corporations and other organizations] [Download here]
| Cancellation date (procedure completion date) | Refund amount |
|---|---|
| Up to two weeks prior to the date of use. (Example) Cancellation date: June 14th, date of use: June 28th *Reservations cannot be made on closed days (such as Mondays), so please complete the procedure by the day before. |
Half the usage fee |
| From the day after two weeks prior to the date of use (Example) Cancellation date: June 15th, Date of use: June 28th |
I can’t return it |
