Organizer:

University Consortium Kyoto

* Priority given to Kyoto member universities and junior colleges of the University Consortium Kyoto on a first-come, first-served basis
* If the capacity is exceeded, participation may be refused.
* Please note that if the number of applicants is much less than the capacity, the course may not be held.

■ The more you know, the more you know business etiquette

1. Outline of the training

• Students will learn the necessary knowledge as a university employee, business etiquette, and the basics of how to proceed with work, and acquire the ability to adapt to duties and workplaces.
• Most of the problems that arise when young staff are assigned are related to speaking. For example, not being reported, not using honorifics, not answering the phone, making negative remarks, etc. In other words, I will tell you how to approach “how to speak as a member of society”, which is important in the education of newcomers and young people.
• In addition, whether or not you can accurately grasp the intentions and demands of the other party depends largely on the “listening skills” of the person you are dealing with. In order to listen to the necessary information without excess or deficiency, we will tell you how to listen with the whole body, “ear, mouth, eyes, head, body, and mind” and effective questioning techniques to get information from here.

2. Key points of training management

• By setting up the flow of lectures (knowledge injection) ~ exercises (practice) for each item, we will realize “strengthening practical skills through input ⇒ output”.
• In the exercises, we will perform role-playing and telephone exercises that simulate real-life situations.
• Students can write down what they have learned and their thoughts and use the “training sheet” that they create themselves, so they can concentrate more on the course.

Date & Time:

Wednesday, May 8, 2024 10:00~16:00

Venue:

Campus Plaza Kyoto

young person (1st ~ 2nd year of employment)	backbone (Up to 10 years in office)	Adept (After 10 years of service) and managerial positions)
○

* Newly hired staff (full-time, part-time, contract, and temporary staff) and non-eligible employees can also participate.

Capacity

20

Participation Fee

Consortium of Universities Kyoto member schools: 4,000 yen Other than those listed on the left: 10,000 yen
* We will send you an invoice. Please transfer to the designated account.
Transfer deadline: May 2, 2024 (Thursday)

Outline of the training

Business etiquette that you know more Training outline [Click here for details]

lecturer

Speaking Education Center Inc.
Mariya Fujiwara

■ Aim for high-quality work! “Understanding of University Education-Related Systems, Laws, and Organizations”
*This training will be held jointly with the SD Seminar “University Systems, Laws and Organizations”.

1. Students will acquire the knowledge and understanding that should be acquired by staff members who play a central role in university management among the systems, laws, and organizations surrounding university education. In particular, we will deepen our understanding of the revision of the standards for the establishment of universities in the fourth year of Reiwa with specific examples.
2. In order for universities to sustain themselves in a society with a declining population, it is also necessary to accept more diverse students, including working adults and international students. Topics such as reskilling and crisis management will be reconsidered from the perspective of university education.
3. Acquire useful skills (e.g., how to read laws and regulations) to improve the quality of work.

Date & Time:

Saturday, June 1, 2024 13:50~17:00

Venue:

Campus Plaza Kyoto

young person (Up to 5 years in office)	backbone (Up to 10 years in office)	Adept (After 10 years of service) and managerial positions)
○	○	○

Capacity

30 students (including SD seminar students)

Participation Fee

University Consortium Kyoto member schools: 1,000 yen Other than those listed on the left: 4,000 yen
* We will send you an invoice. Please transfer to the designated account.
Transfer deadline: Monday, May 27, 2024

Outline of the training

Aim for high-quality work! “Understanding of University Education-Related Systems, Laws, and Organizations” Training Outline [Click here for details]

Assignment 1)
Please read the handouts in advance to understand the flow of this lecture. Please prepare your own answers for the work in the pre-handout.
Assignment 2)
Pick up one of the characteristics of university education at the school where you work (e.g., career education is substantial), (1) outline it, and (2) organize the background and background of the education to be implemented at the school you work at within two PowerPoint pages, and prepare (practice your presentation) so that you can explain it in less than 2 minutes on the day of the presentation. In order to understand the background and background of (2), please try to interview veteran faculty members at the school where you work to the extent possible.

lecturer

Tsunetaka Miyabayashi
Tokyo Metropolitan University, Director of the Science Management Division, Administration Department (concurrently serving as Director of the Academic Affairs Division)

■ Try to do university administration with ChatGPT

It is no exaggeration to say that ChatGPT, a generative AI that appeared at the end of November 2022, drastically changed the world after that.

In this training, you will learn how to use the generative AI technology, especially ChatGPT, to streamline the work of university administration. Participants will learn how to actually apply ChatGPT to their own university operations through the basic behavior of generative AI, the basics of creating prompts, and specific examples.

Purpose:
– Understand the basic concepts and functions of generative AI.
・ Explore the possibility of improving operational efficiency using ChatGPT.
– Learn the benefits and risks of using AI.
– Learn and practice the basics of creating prompts.

Re

Friday, June 14, 2024 13:00~16:00

meeting place

Campus Plaza Kyoto or online (observation only)

Eligibility

University faculty and staff interested in generative AI

Approximate target

young person (Up to 5 years in office)	backbone (Up to 10 years in office)	Adept (After 10 years of service) and managerial positions)
○	○	○

Capacity

会場参加：40名
オンライン参加（傍聴のみ）：50名

Participation Fee

University Consortium Kyoto member schools: 1,000 yen Other than those listed on the left: 4,000 yen
* We will send you an invoice. Please transfer to the designated account.
Transfer deadline: Monday, June 10, 2024

Outline of the training

Try to do university office work with ChatGPT Training outline [Click here for details]

lecturer

Yoshiharu Aioi
Sophia Gakuin IR Promotion Office, Head of Office

■Higher Education for University Staff (Basics)
*In principle, this lecture will have the same training content as the one at the start of the 2023 academic year.

The number of births in Reiwa 5 is about 758,000. The shocking news was announced by the Ministry of Health, Labour and Welfare in February this year. For those of us in the university industry, we have no choice but to be sensitive to trends in the number of births, as the number of births will be the number of people entering university 18 years from now. According to the future population projections (median births and deaths projections) released by the National Institute of Population and Social Security Research in April last year, the population of 18-year-olds in 2041, when those born in the fifth year of Reiwa will take university entrance exams, will be about 794,000, including “international migration,” that is, immigrants and foreign residents. This is 72.8% of the current level (about 1,091,000), and it can be said that it is a hopeless number for many universities as long as they continue to recruit students mainly targeting the 18-year-old population in Japan.
In recent years, there has been a proposal to accept working students and international students as an alternative, and the government is also promoting policy guidance in that direction. But can they really replace the traditional student base? Is it easy to secure international students? There is a fundamental problem such as.
The situation surrounding higher education is also chaotic. The progress of DX, globalization as a major trend, the revision of the Course of Study, and many other factors directly related to universities alone are causing many changes. Among them, the rise and penetration of generative AI has a variety of effects on the state of university education, student support services, and the way we work, and it shows signs that we have no choice but to change significantly. These changes in the environment have made it more difficult to predict the future, and the social missions and roles required of universities have become more diverse.
In light of this situation, in September last year, Minister of Education, Culture, Sports, Science and Technology Moriyama consulted the Central Council of Education on a new question on “Higher Education with an eye on the future society amid the rapidly declining birthrate.” In response to this, the “Special Subcommittee on the State of Higher Education” was newly established under the University Subcommittee to examine the state of higher education after 2040 and the size policy for each region and the establishment of national, public and private institutions.
In this way, education policy is showing a movement to question the very nature of universities. Looking back, the revision of the standards for establishing universities in April last year was unprecedentedly broad, and universities were busy responding to them. What is happening in the current situation surrounding higher education? How did this happen? What about the past? By understanding these things correctly, we may be able to see the future or find hints.
In this lecture, I would like to decipher the situation surrounding higher education and changes in educational policy, and make it a place to look ahead to tomorrow and create the future. We hope that everyone who has taken this lecture will be able to play an active role as a leader in university reform after returning to their home universities.

Date & Time:

Wednesday, July 3, 2024, 13:00~16:30

Venue:

Campus Plaza Kyoto or online (observation only)

young person (Up to 5 years in office)	backbone (Up to 10 years in office)	Adept (After 10 years of service) and managerial positions)
○	○	○

Capacity

会場参加：30名
オンライン参加（傍聴のみ）：50名
※オンライン参加の皆さまはグループワークを行いません。予めご了承ください。

Participation Fee

University Consortium Kyoto member schools: 1,000 yen Other than those listed on the left: 4,000 yen
* We will send you an invoice. Please transfer to the designated account.
Transfer deadline: Friday, June 28, 2024

Outline of the training

Higher Education for University Staff (Basics) Training Outline [Click here for details]

lecturer

Yusuke Okada
Ryukoku University, Admissions Department, High School-University Collaboration Promotion Office, Office Manager

■Introduction to IR – Basic Master of Data Collection, Handling, Analysis, and Visualization –

In higher education institutions, evidence-based activities will be required more than ever before in preparation for the fourth phase of institutional accreditation, and the functions and roles required of IR (Institutional Research) are expected to change.
Under the theme of “Basic Mastery of Data Collection, Handling, Analysis, and Visualization,” this training will teach students the basic techniques of collecting data on campus, organizing handling rules, and aggregating and visualizing it, as well as introducing Excel techniques and utilization methods that can be used in actual work. Please take as many as possible home and use them for your own IR activities.

Re

Friday, July 19, 2024 13:00~16:00

meeting place

Campus Plaza Kyoto or online (observation only)

Approximate target

young person (Up to 5 years in office)	backbone (Up to 10 years in office)	Adept (After 10 years of service) and managerial positions)
○	○

* Non-eligible people can also participate.

Capacity

会場参加：25名
オンライン参加（傍聴のみ）：50名
※オンライン参加の皆さまはグループワークを行いません。予めご了承ください。

Participation Fee

University Consortium Kyoto member schools: 1,000 yen Other than those listed on the left: 4,000 yen
* We will send you an invoice. Please transfer to the designated account.
Transfer deadline: Tuesday, July 16, 2024

Outline of the training

Introduction to IR – Basic Master of Data Collection, Handling, Analysis, and Visualization – Training Outline [Click here for details]

lecturer

Yoshiharu Aioi
Sophia Gakuin IR Promotion Office, Head of Office

■ Time management courses that are useful for work

In this training, under the pretext of “for students” and “for teachers,” the purpose of this training is to acquire through lectures and work methods that can create opportunities to break through the current situation surrounding the higher education industry, where there is always a shortage of personnel despite the fact that there are many things to do, and Mr./Ms..
Mr./Ms.’s time is not infinite. In addition, there is a limit to the work that can be done during the working day. In addition, in the work of a school corporation, there are many “destinations” that are invisible, and there may be no limit. I would like to use this as an opportunity to review the fundamental way of proceeding with work from the perspective of how to carry out work efficiently, whether the work is really necessary, and whether the standardized way of proceeding with work (manual) is correct. Let Mr./Ms. all of you look back at your own behavior patterns, analyze their characteristics, and find sustainable ways of working. Further effects can be expected by working together while exchanging opinions.
Let’s use this as an opportunity to meet people who work in the same industry and connect them to the future!

Re

Wednesday, August 28, 2024 13:00~16:00
→ [Postponed] Wednesday, October 16, 2024 13:00~16:00

Venue:

Campus Plaza Kyoto

young person (Up to 5 years in office)	backbone (Up to 10 years in office)	Adept (After 10 years of service) and managerial positions)
○

* Non-eligible people can also participate.

Capacity

25

Participation Fee

University Consortium Kyoto member schools: 1,000 yen Other than those listed on the left: 4,000 yen
* We will send you an invoice. Please transfer to the designated account.
Transfer deadline: Friday, August 23, 2024

Outline of the training

Useful time management course for work Training outline [Click here for details]

We will discuss your own worries about time management and worries in doing work in group work.
“What each person thinks is an issue (regardless of personal or organizational concerns)”
“Ways to make effective use of the time you are doing”
“Observe and understand what kind of behavior people are taking advantage of their time.”
Be prepared to speak up about the above (it doesn’t have to be in writing).

lecturer

Shinobu Doi
Ritsumeikan University Faculty of Law Office Secretary

■ The financial situation of the university as interpreted from the accounting of the school corporation

With the rapid decline in the birthrate, the era of university selection is finally becoming a reality, and the staff of private universities are required to have knowledge of school corporation accounting and the ability to grasp the financial situation of private universities. Have you Mr./Ms.ever looked at the financial statements of your own school or other schools? There may be many people who say that school corporation accounting is difficult and do not understand well, or that they are not good at numbers themselves in the first place. You may also have had the experience of opening a financial statement and not knowing which number to look at, or not knowing what the number means. In this training, students will learn the basics of accounting for school corporations, learn how to read financial statements, and acquire the ability to correctly grasp the financial situation of school corporations.

Re

Friday, September 20, 2024 13:00~16:00

meeting place

Campus Plaza Kyoto

target

This is a training content for private universities. Faculty and staff members of national and public universities can also participate, but please be aware of this before applying.

Approximate target

young person (Up to 5 years in office)	backbone (Up to 10 years in office)	Adept (After 10 years of service) and managerial positions)
○	○

* Non-eligible people can also participate.

Capacity

25

Participation Fee

University Consortium Kyoto member schools: 1,000 yen Other than those listed on the left: 4,000 yen
* We will send you an invoice. Please transfer to the designated account.
Transfer deadline: Tuesday, September 17, 2024

Outline of the training

The financial situation of the university as interpreted from the accounting of the school corporation Outline of the training [Click here for details]
< Remarks>
We plan to proceed with the training while looking at the specific financial statements.
On the day of the event, please have a desk calculator and your school’s financial statements for the last three years handy.

lecturer

Saku Ikegami
Doshisha Kaori Junior and Senior High School Secretary

Decline in the working population and Diversity Equity and Inclusion (DEI)

According to the Labour Force Survey for FY4 Reiwa, the labor force population (the total number of employed and unemployed people among the population aged 15 and over) decreased by 50,000 from the previous year. In this era of declining birthrates and aging populations, securing workers is an urgent issue for our organization.
On the other hand, the diversity of labor supply sides, including the elderly and foreigners, is expanding, and it can be said that we are in an era where the creation of innovation through this is remarkable.
Against this backdrop, I think it is important for us university staff to have a broad perspective on the use of new human resources and to have the perspective of developing human resources that will lead to innovation.
A diversity perspective is indispensable for unprecedented university management. Let’s learn the basic concept of DEI in this course so that universities can develop further in 10 or 20 years.

Date & Time:

Friday, November 15, 2024 13:00~16:00

Venue:

Campus Plaza Kyoto

young person (Up to 5 years in office)	backbone (Up to 10 years in office)	Adept (After 10 years of service) and managerial positions)
○	○	○

Capacity

25

Participation Fee

Consortium of Universities Kyoto member schools: 4,000 yen Other than those listed on the left: 10,000 yen
* We will send you an invoice. Please transfer to the designated account.
Transfer deadline: Monday, November 11, 2024

Outline of the training

Decline in the Working Population and DEI (Diversity Equity and Inclusion) Training Outline [Click here for details]

lecturer

Business Plus Support Co., Ltd. Human Resource Development Producer
Yoko Yamada

■Purpose and career design of university staff

The situation surrounding university staff as a job is changing drastically. From 2023 to 2065, the number of 18-year-olds will decrease from 1.09 million to 680,000. As the rate of university enrollment increases, the appearance of students studying at your university will also change. In the future, there is a possibility that the number of employees who will play an active role in different roles and work styles will increase. The social significance of the duties of university staff will also increase.
In addition, the careers of university staff have diversified, including those who have worked at their alma mater since new graduates, those who have changed jobs from other industries such as private companies and public servants, and those who have moved from other corporations. In the job market as well, university staff are attracting more and more attention.

On the other hand, there are actually many staff members who have this kind of anxiety.

“I was not assigned to the department I wanted, and I didn’t have the motivation to do my job.”
“I can’t feel my growth because I’m doing routine work, and I’m worried.”
“I changed jobs from a company, but I often have doubts about the way the university does things, and I’m worried.”
“I’ve thought about changing jobs, but I’m not confident that I can do it at another organization.”

The university is currently in a period of transition. That’s probably why more and more people are feeling anxious and dissatisfied at work. This training is designed for those of you who work in such a university organization.

・Objectively understand the peculiarities of the university as an organization, and know the true nature of anxiety and dissatisfaction related to work.
Reflect on your career and explore what is most important to you.
– Think about how to work in your own way at your current workplace.

The aim of this training is to reconsider the work and careers of university staff through the above contents. I would like to make the content useful not only for the participants’ own careers, but also for advice to colleagues, subordinates, juniors, and students who aspire to become university employees.
We plan to give a variety of lectures and work, but we will make it easy for people to participate. Regardless of your age, position, department, etc., if you are interested in the ideal career of a university employee, please feel free to apply.

Date & Time:

Friday, December 6, 2024 13:00~16:00

Venue:

Campus Plaza Kyoto

young person (Up to 5 years in office)	backbone (Up to 10 years in office)	Adept (After 10 years of service) and managerial positions)
○	○	○

Capacity

25

Participation Fee

University Consortium Kyoto member schools: 1,000 yen Other than those listed on the left: 4,000 yen
* We will send you an invoice. Please transfer to the designated account.
Transfer deadline: Monday, December 2, 2024

Outline of the training

Purpose and Career Design of University Staff Training Outline [Click here for details]

lecturer

Mr. Fumiki Kurabe
Visiting Professor, Otemon Gakuin University, Visiting Professor, Information Management Innovation Professional University
Author of “The Real Life of University Staff” (Chuo Koron Shinsha)

The application has been closed because the capacity has been reached.

Implementation Report

[Click here for ▶ the number of participants]

Inquiries

University Consortium Kyoto SD Project
TEL 075-353-9163　FAX 075-353-9101
〒600-8216 Shimogyo-ku, Kyoto-shi, Nishitoin-dori, Shiokoji, Shimo-ku, Kyoto, Campus Plaza Kyoto
* Business hours: Tuesday ~ Saturday 9:00 ~ 17:00 (excluding year-end and New Year holidays)